September 2024 Board Action Items

9/12

• Adopted Order 24-0912-01 approving revisions to the utility fees rate and penalty policy.
• Accepted the bid and selection of Capital Excavation Company for the District's Wyoming Springs Utility Relocations Project in the amount of 624,395 funded by FY 25 Budget Reserve.
• Approved the payment of Invoice No. 240830 from Williamson County for trail lights that were installed as part of the Great Oaks Bridge at Brushy Creek Project in accordance with the Interlocal Agreement between Williamson County and Brushy Creek Municipal Utility District Regarding Hairy Man Road Improvements and the Hairy Man and Great Oaks at Brushy Creek Project in the amount of $19866.44, with funding from a budget adjustment from Committed Fund Balance for $25,000.
• Approved Fitness Fling giveaway of a 25% discount on a Community Center Membership
• Adopted Order 24-0912-02 approving sales proposal regarding the purchase of cardio equipment for the District for $48,705.20 utilizing FY 25 Budget reserves and capitalization of equipment according to Safekeeping policy.
• Adopted Order 24-0912-03 approving the replacement and disposal of room partitions in the Community Recreation Center with DEA Specialties Co in the amount of $67,947.00 with $65,000 from FY 25 Budget Reserve and a fiscal year budget adjustment of $3,000 from FY 24 Board Contingency and providing GM authority to sign the contract after all documents are retained.
• Adopted Order 24-0912-04 approving revisions to the Community Center Membership Policies and Rules
• Approved the following changes to the Community Center;
  • As of September 30th Close the Administrative Lobby Monday - Thursday at 6 pm to reflect Customer Service hours. Discontinue Child Play Evening Hours. Post Administrative Construction. Discontinue Adult Study space offering Move Child Play to the existing Adult Study (original location). Relocate the stretching areas from the weight room to (current) Child Play Room.
• Adopted Order 24-0912-05 approving the Zara proposal not to exceed $3,050 funded with FY 24 unassigned unallocated budget related M&O Surplus to update the Karst Management Plan, requesting the removal of cricket counts with the United States Fish and Wildlife Service (USFWS).
  
• Approved the Community Garden Phase 2 Project Plans and proceed with advertising and bidding the project.
  
• Adopted Order 24-0912-06 Approving Additional Services Fee of $15,586 for the Administration Building Renovations Project with funding from FY24 Board Contingency Funds
• Adopt Order 24-0912-07 Approving Professional Services Fee of $19,975 for the Administration Building Renovations Project with funding from FY24 Board Contingency Funds.
• Approved to designate the Austin Japan Community Application as a Large Group and approve the use of Cat Hollow Park and Field Pavilion for their Children's Halloween Party to be held on October 6, 2024.
• Adopted Order 24-0912-08 approving Shaded Fuel Break Policy.
• Approved Shaded Fuel Break RFP Documents.
• Adopted Order 24-0912-11 amending Order Authorizing General Manager to Approve Certain Expenditures and Contracts; Providing for the Disbursement of District Funds; Providing for Purchasing; Capitalization, Financial Reporting, Voiding of Checks and Surplus Property Disposition Policies; Delegating Change Order Approval Authority to the General Manager; and Containing other matters relating to the Safekeeping of District Funds.
• Adopted Order 24-0912-09 approving Fixed Asset Inventory Audit project with Records Consultants, Inc(RCI) using FY 24 Management and Operations Budget in the amount of $3,850 after legal has reviewed and approved the proposal.
• Adopted Order 24-0912-12 approving the disposal of the 2008 Nissan Truck as scrap to cashforcars.com for $726 which includes towing off district property.
• Approved the purchase of a New Case 4M hydraulic breaker from Associated Supply Company, Inc. for a purchase price of $8,177.55, funded with FY 24 budget reserve.
• Approvedthe purchase from Gravity Systems a Dell Server Chassis with QTY 10 - 7.68TB SSD at $42,130,26 with fiscal year budget adjustment of $42,130.26 from FY 24 Board Contingency.
• Accepted the Certification of Unopposed Candidates and Adopted Order 24-0912-10 to cancel the November 5, 2024 Director election.
  

9/26

• Approved Board Meeting Minutes: August 5, 2024 Special Meeting; August 8, 2024 Meeting; August 22, 2024 and September 12, 2024.
• Approved FY25 Board and Committee Calendar shifting the CCAC meeting date from Tuesday, September 2, 2025, to Monday, September 8, 2025.
• Adopted Order 24-0926-01 approving the District Org. Chart.
• Accepted report concerning disposition of property previously declared to be surplus by Order of the Board of Directors.
• Accepted Shared Services operations and projects report.
• Accepted Public Works Operations report as presented.
• Approved budget book submission for the GFOA award.
• Adopted Order No. 24-0926-02 approving the contract proposal from Southwest Monument for $30,065 for the Highland Horizon Median Sign Replacement Project. The project will be funded with insurance proceeds of $12,829.50 and FY 24 board contingency of $17,235.50.
• Approved Change Order 002 for $8,536.40 and adopted Order No. 24-0926-03 approving addition to the contract for Pepper Rock Park ph2 with funding from FY24 Budget Reserve.
• Adopted Order No. 24-0926-04 order approving PSA with SEC for $28,500 for Shirley McDonald Park Pond Trail Improvements Project using FY 25 Budget Reserves.
• Adopted Order No 24-0926-05 approving Sales Agreement and Software License Agreement with Novotx, LLC for Asset Management Software with $115,500 funding being allocated from FY25 operating budget dollars.
• Approved renewal of employee benefits plan for the 2025-2026 benefit year.
• Adopted Order No. 24-0926-10, approving the proposal from CFC Underwriting to be the carrier for the District's Cyber Security Liability policy for $17,406.50 for the period 10/1/2024 to 10/1/2025 using funds from the FY 25 Management and Operations Budget.
• Approved the following project plans: Water Treatment Facility Recoat Surfaces and Pipes, Water Treatment Replacement of PLCs, and Sanitary Sewer for Flows from WTF, Townhomes, Community Church and SBFD#3.
• Adopted Order No 24-0926-06 approving PSA with MRB Group in the amount of $66,420 for professional engineering services for the Water Treatment Facility Recoating of Surfaces and Pipes Project with costs of these services being funded by FY25 budget reserves.
• Adopted Order No. 24-0926-07 approving Professional Services Agreement with CP&Y, Inc. dba STV Infrastructure in the amount of $24,947 for Geographic Information Systems (GIS) general support and consulting services using FY 25 operating budget.
• Adopted Order No. 24-0926-08 approving the amended District Pay Scale.
• Approved merit supplemental pay for staff whose salaries exceed the maximum pay range for their pay grade following the FY25 cost of living adjustment (COLA) and merit increases.
• Adopted Resolution 24-0926-01 approving amended Fiscal Year 2024 Budget.
• Approved Third Quarter Financial Reports and Budget Adjustments as of June 30, 2024.
• Approved Order No. 24-0926-09 Declaring District property to be surplus and authorizing the sale and disposition thereof.
• Accepted the Drought Rate Study provided by NewGen Strategies.

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